It is the policy of the School to provide each undergraduate student with funding to attend at least one professional conference in their undergraduate career, although the funds available may allow more students to be able to go in a particular year. These students can receive assistance with their flight costs, food, accommodation, and other travel costs. Students who are presenting a talk or poster at a conference are given preference, as well as upperclassmen. If you are interested in applying for travel funds, please fill out the form below at least 60 days before your trip.
Once you have received approval for your travel, you may either a) book your own flight, or b) find a flight and email it to Debbie Barnhill at firstname.lastname@example.org for booking, and then make your own hotel and other arrangements. Students will initially cover the costs of their own room and board during the trip, and then will submit for reimbursement upon their return. In order to be reimbursed, students need to save the receipts from each transaction and submit them to Debbie in a travel envelope (available at the front desk). It is important for students to remember that they will not be reimbursed beyond the amount for which they have been approved. Please be aware that the following restrictions apply when traveling with University funds: the University can cover airfare, shuttles, train, taxi, mileage to and from the airport, conference registration, per diem, and hotel, but cannot cover: souvenirs, room service laundry services, or additional baggage fees beyond one checked bag. Exemptions can sometimes be made, but additional restrictions may also apply. When in doubt, about what may be covered,\ it is always better for students to stay on the safe side.
We are proud to say that our students tend to be very successful at these conferences, often winning awards for undergraduate presentations and posters. Our most recent award winner was in 2016, when Sean Ernst won Best Undergraduate Oral Presentation at the NWA conference in Norfok, VA.